Centralized Documents: Keep Everything at Your Fingertips

Managing automotive documents can quickly become a headache. Registration certificate, insurance attestation, maintenance invoices, technical inspections... All these papers accumulate and get lost at the worst moment. WheelTrack centralizes all your automotive documents in a secure space.

Why Centralize Your Documents

Considerable Time Savings

No more rummaging through the glove box or drawers. In seconds, access any document from your phone. Need your insurance certificate during a traffic stop? It's there. Your last technical inspection for sale? Instantly available.

Enhanced Security

Your paper documents can be lost, stolen, or damaged (water, tearing). With WheelTrack, your documents are securely backed up in the cloud via iCloud. Even if you lose your phone, your documents remain accessible.

Optimal Organization

Automatic filing by document type and vehicle. No need to search, everything is logically arranged. For fleet managers, it's a major productivity gain.

Simplified Sharing

Need to send your registration to the mechanic? Your insurance to a third party after a collision? Simple sharing from the app, no scanner or photocopy.

What Documents to Store

Mandatory Administrative Documents

Registration Certificate

Essential document proving vehicle ownership. Photograph front and back in high quality. Useful in case of loss to request duplicate, or during resale.

Insurance Certificate

Essential during inspection. Update upon receiving new annual certificate. WheelTrack can remind you of expiration to never drive uninsured.

Technical Inspection

Mandatory every 2 years (vehicles over 4 years old). Keep successive reports. They reassure potential buyer and prove maintenance history.

Transfer Certificate (during sale/purchase)

Proves ownership transfer. Keep it carefully for several years to avoid any dispute (fines, penalties from previous owner).

Financial Documents

Maintenance and Repair Invoices

All garage invoices: oil changes, part replacements, repairs. They enhance vehicle value at resale. Complete history increases value by 10-20%. WheelTrack arranges them chronologically.

Fuel Receipts

Especially for professionals deducting these costs for tax purposes. Scan or photograph each ticket. WheelTrack automatically associates the invoice with the corresponding expense.

Vehicle and Options Purchase Invoices

Initial purchase invoice, order form, added options invoices. Useful for insurance (vehicle value) and resale.

Technical Documents

Owner's Manual

PDF version often downloadable on manufacturer's website. Reference for maintenance, common failures, technical specifications.

Service Booklet

If you have it in paper version, photograph each page. Proof of maintenance follow-up according to manufacturer recommendations. Essential to maintain manufacturer warranty.

Warranties and Extensions

Manufacturer warranty documents, parts warranties, purchased warranty extensions. Note expiration dates to know what's covered in case of breakdown.

Insurance Documents

Complete Insurance Contract

Not just the certificate, but the detailed contract with general conditions. Allows verification of deductibles, exclusions, precise guarantees in case of claim.

Blank and Completed Accident Reports

Keep blank reports available. Archive completed reports after claims with photos. Facilitate claims file tracking.

Claims History

Information statement provided by your insurer. Useful for changing insurance and getting best rate according to your bonus.

How to Scan and Store Efficiently

Photo Quality

Use good natural lighting or reflectionless lamp. Position document flat on plain background. Frame so document fills screen. Check sharpness before validating.

WheelTrack can automatically improve contrast and crop your photos to optimize readability.

Consistent Naming

Although WheelTrack automatically classifies by type, use explicit names: "Registration_Peugeot_2015", "Insurance_2025_2026". Facilitates future searches.

Regular Updates

Each new document received → scan immediately. Takes 30 seconds and prevents forgetting. Delete obsolete versions (old insurance certificate for example) to avoid confusion.

Security and Privacy

Your documents contain sensitive information: registration number, address, personal data. WheelTrack encrypts your documents. Activate Face ID or Touch ID to lock access. Secure synchronization via iCloud with end-to-end encryption.

Organization by Vehicle

Multi-Vehicles

If you own multiple vehicles (personal car, motorcycle, company vehicle), WheelTrack clearly separates them. Each vehicle has its document folder. No more confusion between car and motorcycle documents.

Sold Vehicles

Keep sold vehicle documents in archive. Useful in case of later dispute with buyer, or to respond to possible misdirected fines.

Automatic Reminders

Administrative Deadlines

WheelTrack detects important dates: insurance expiration, next technical inspection deadline. You receive preventive notifications (1 month, 2 weeks, 1 week before). No risk of forgetting.

Renewals

Insurance, technical inspection, but also expiring warranties. App alerts you to anticipate and compare offers before automatic renewal.

Secure Sharing

With Your Mechanic

Send registration and maintenance history directly to your mechanic. They can order correct parts before your arrival.

With Your Insurer

After claim, instantly share report, damage photos, repair invoices. Accelerates file processing.

With Potential Buyer

During sale, show complete history directly from your phone. Transparency that reassures and enhances your vehicle value.

Access Control

You choose which documents to share and with whom. Temporary sharing link or direct email. Revocation possible anytime.

Advantages for Resale

Added Value

Vehicle with complete history sells 10-20% higher. Buyers pay this premium for transparency and peace of mind.

Buyer Confidence

Show all invoices, successive technical inspections, no accidents. Buyer sees vehicle is well maintained. Facilitated negotiation.

Faster Sale

No delay to find missing document. All papers ready during first visit. Sign of seriousness and professionalism.

Simplified Fleet Management

For Professionals

Fleet managers, artisans with multiple vehicles, rental companies: WheelTrack centralizes ALL documents for ALL your vehicles. Unified interface to oversee everything.

Regulatory Compliance

Ensure each vehicle is compliant: updated insurance, valid technical inspections. Summary dashboards. Alerts for vehicles requiring action.

Facilitated Audit

During internal or external audits, all documentation accessible in few clicks. Immediate compliance proof.

Access Delegation

Give access to your collaborators (drivers, accountant, fleet manager) with differentiated rights. Each sees only what concerns them.

Backup and Recovery

iCloud Synchronization

All your documents automatically backed up in iCloud. Even if you lose or break your phone, everything instantly recoverable on your new device.

Version History

If you replace a document by error, WheelTrack keeps old versions. Recovery possible in few taps.

Secure Export

Export all your documents in organized PDF for external archiving or migration to another system. Your data always remains portable.

Conclusion

Centralizing your automotive documents with WheelTrack transforms tedious administrative management into fluid and secure process. No more scattered papers, no more missed deadlines, no more stress during inspections or resale. Everything is there, organized, accessible, shareable. Start today by photographing your main documents. In 10 minutes, you'll have everything centralized. Your future self will thank you during next traffic stop or next sale.